Tag Archive for: A11y

A Quick Guide to Accessibility Issues for Indie Authors

ALLIA logo

With the rise in advancing technologies, making our self-published books accessible to everyone is becoming easier and easier. This post from the Alliance of Independent Author’s AskALLi team, dives into accessibility issues for indie authors and how you can make your books more accessible. With thanks to ALLi Partner member Jens Troeger from Bookalope for his contributions to this post.

Accessibility Issues for Indie Authors: What’s it all About?

What is an accessible ebook exactly? That’s the question I’ve never stopped asking. Over the years, I’ve helped numerous authors and publishers transform their book manuscripts into well-designed print books and accessible ebooks. They usually have a good idea of how the printed book should look, but haven’t thought much about its digital equivalent. And while many authors and publishers assume that a digital book is much the same as its printed counterpart, it is in fact an entirely different design incarnation.

Accessibility Issues for Indie Authors: The Difference Between Print and Digital

The best way to get you thinking about print books and digital books is by looking at them as two different presentations of the same content. Let’s refresh what we know about book content so far; it’s its text, images, and tables. The main narrative text is usually structured into chapters and sections. It may contain other elements like footnotes, endnotes, quotations, poems, and so forth. Traditionally, we express the text’s structure and elements visually; by changing the text size, fonts, and using white spaces. This visual expression is then printed onto paper — once printed, the book’s design doesn’t change anymore.

When I talk with authors about the digital incarnation of their books, I often ask them, “How would your book look on a small phone? Or on that big thirty-inch computer screen? What if I change the font and make it tiny or really large?” I’m trying to get authors to understand that the digital book obeys different visual design rules and so needs to be reconsidered entirely — the book has to be redesigned for the digital medium, as a digital product. It has to interact and compete with the wider range of print and digital books available; and this all starts with how you approach the designs of your book. Richard Hendel, a well-known book designer and author himself, summarized this duality of the book in the essay The conundrum of the Ebook, published in his book Aspects of Contemporary Book Design. It’s worth a read, if you’re curious about this topic! I think that if we can grasp this duality, we can begin to understand what designing accessible ebooks is all about.

Accessibility Issues for Indie Authors: Why Bother?

Like all serious authors and publishers, you care about your books and your readers. You’d like more people to buy your books and appreciate your work; that’s your objective. But I think that in addition to expanding the market reach of your books, you still want to be inclusive and respectful by making your books accessible to all readers, whether they live with an impairment or not. Overall, prioritising accessibility is crucial for your image as an author, and for your branding as a publisher.

In technical terms, then, we’d like to build accessible ebooks. Last year, Booknet Canada published a lengthy blog titled Accessible Ebook Publishing in Canada: The Business Case which details the many aspects of accessible ebooks and their relevance for business, illustrated with some interesting numbers that all emphasize the importance of accessible ebooks. In short, there’s no avoiding the necessity of building accessible ebooks in our current climate, and that’s why I think we need to up our design game.

Accessibility Issues for Indie Authors: Working with Rich Content

So, what can you do as an author to make sure that your book — print or digital — looks great for everyone, including impaired readers?

To answer that question, let’s take a look at how some people use assistive technologies to read digital content, websites, and ebooks. For example, your web-browser and most modern reading apps and devices have a “text to speech” feature which allows a book to be read out loud. You can try it out for yourself, and listen to a synthesized voice read back to you the content of a web page or an ebook. Chances are that what you hear is confusing; a stream of words stringed together in a seemingly random order — perhaps even without intonations, pauses, or changes in speech. This content is not accessible, and you’d have a similar experience with an electronic Braille reader presenting such content to a visually impaired or blind reader.

This is why it’s important to structure your book’s content; you don’t want the message to be lost in the medium. I’ve mentioned above that text structure is independent of presenting that structure visually — because with read-aloud or with a Braille reader there is no visual presentation of the book’s structure. And while ebooks have a well-defined way of implementing structured text, as an author you want to have an intimate understanding of your book’s structural elements: you need to know which paragraphs are chapter or section headings, which ones are narrative text, and which ones are poems or quotations. This shows you’re committed to creating the best version possible of your book, where all the different parts work together.

The same holds true for inline formatting. Traditional book design uses italics to emphasize text or for a phrase in another language, or to denote a book or article title, whereas bold text is occasionally used to visualize a strong emphasis. Notice how we differentiate between visual presentation (e.g. “italic” or “bold”) and its intended meaning (e.g. “emphasized”) — it is the meaning that you, as the author, want to be clear about, and that your book designer and ebook implementer must express in some visual way or another.

And then we come to images and illustrations; that’s where accessibility and ebooks get interesting. In print, we use images to support a narrative visually or perhaps to illustrate data correlations as graphs. For accessible ebooks, text is always preferred over an image, but often we can’t do that. To make images accessible, think about explaining and describing the image meaningfully in the context of the narrative. If you were to replace the image with a text box, what would a visually impaired or blind reader (or listener) of your book get in place of the image? This is called an “alternative text” for your images, and such alternative text needs to be meaningful and attached to every image and illustration in your book. Remember, it all comes back providing information to make your content accessible, and then presenting that content for different media.

When we work with images, we must also consider their color and contrast. There are different kinds of color blindness, which means that some readers won’t be able to see your pictures the way you do. One solution would be to change the picture itself — e.g. working with black-and-white or avoiding certain colors. In any case, we must constantly ensure to supply a meaningful alternative text for our images. In addition, it is good practice to avoid inlining images into the text flow. Large drop caps, foreign language letters, or mathematical formulas must be made part of the content as text to ensure that they are accessible and meaningful to the reader.

Dyslexia is another important aspect to keep in mind. It is a reading disorder that can manifest in different ways, and you can get a sense of how a dyslexic reader may perceive text on this website. Modern ereader apps now ship with typefaces that are especially designed for dyslexic readers; their letters are purposefully irregular in order to break the symmetrical and monotonous design of common text faces.

While less common, tables also need to be considered carefully when we rethink our content for an accessible ebook. We often spend a lot of time formatting a table for a printed page; yet, for an ebook, we’d need to reconsider whether a table would work at all! Here, too, it helps to imagine how a table would look like on a phone display; both in portrait and landscape mode. Maybe for an ebook a table isn’t a good choice at all, and we’d want to explore alternative ways to present the content, such as a bullet list or as plain text. Whatever we choose, the goal is to consistently strive towards an intelligent and inclusive book design which will resonate with all types of readers independently of the type of reading medium.

Accessibility Issues for Indie Authors: Piecing it Together

By now you’ve probably noticed that authoring content which works well for both print and accessible ebooks requires some more work than most people realise. But I believe it’s worth the effort, and not only for the sake of your readers. It challenges you, the author, to understand your text and its intended structural presentation from the inside out; with no page left unturned.

Now that we’ve edited our manuscript, understood the intended structure of our content, and come up with helpful alternative text for all images, one question remains… How exactly do we create a functional, valid, and accessible ebook? Well, in the same way we go about creating a well-designed print book; we find a good designer, or we find a good tool that does the work efficiently and reliably for us.

Bookalope is a tool that publishing houses, book designers, and self-publishing authors alike use to create fully accessible ebooks with just a few clicks. Being a software veteran by trade, I’ve built the Bookalope toolset over years of working with digital and print books. My mission is to make the process as easy and comfortable as possible for myself and other professional users. I want to put the creativity back into the book design; minimising effort but maximising quality. So, here is a brief introduction to creating accessible, beautiful books using these tools.

After uploading your manuscript, the Bookalope AI gets to work; it analyses the visual styling of the text to extract the intended structure — exactly what we’ll need for making the ebook accessible. Sometimes, the original visual styling is a little ambiguous, or it’s something Bookalope hasn’t encountered yet. But we can still review and adjust the extracted rich content. And that’s almost all there is to do, before you can download your accessible ebook.

While Bookalope takes care of almost everything for you, you may still be curious about some ebook technicalities, and might want to ensure that your ebook is indeed valid and accessible. Here’s what you’d need to do next…

The easiest way is to open the ebook yourself on your phone, tablet, or laptop and see how it looks; then, have it read back to you. On your laptop, resize the window of your reading app or browser, change the font size, and invert the color theme. Make sure that the table of contents is linked into the book, and that the glossary and index are linked throughout. Traditionally, both reference the page numbers of the printed book, so make sure that those print page numbers are also built into your ebook.

If you’d like to get even more technical, you can have the ebook checked by EPUBCheck to make sure it’s implemented properly, and by the Ace tool to check if the built-in accessibility information (if any) is valid. If you’d like to take your tests to the next level, check out Flightdeck!

Bookalope does all of that for you, though, so you don’t need to worry. If you’re having your ebook built by a vendor, you should always ask them to provide you with these validation results.

Accessibility Issues for Indie Authors: Summary

At first, this all may seem like a daunting process. Granted, it takes some additional effort to prepare and enrich your book’s content, but building an accessible ebook is its own reward. And, with the right tools, it’s not that difficult to do.

In the end, you’ll have a good chance of increasing your book’s market reach. Your readers will be thankful for your efforts, and will be able to enjoy your writing no matter how they consume your book. To me, that’s the answer to what makes an ebook accessible and inclusive; designing a one-of-a-kind book product that touches the hears and minds of all readers. And isn’t that why you wrote your book in the first place?


Accessibility Issues for Indie Authors: 4 Quick Tips

Vellum – Large Print

Large print books are books that are formatted and printed with much larger typeface than usual. Vellum is a formatting software designed to make formatting your books easier, quicker and more intuitive. And it really does do just that. One of the benefits of Vellum though, is that it has presets that can help you turn your book into a large print edition in just the click of a button.

When you create a large print edition, make sure you increase your trim size and font size. It also helps to create some kind of stamp, sticker or indicator that goes on the front of the cover to promote the fact its large print. Once your large print book is loaded, you’ll need to connect it to the sales page of your other book editions and don’t forget that because it’s a new format, you will need a separate ISBN

Closed Captions

According to Wikipedia,

“Closed captioning and subtitling are both processes of displaying text on a television, video screen, or other visual display to provide additional or interpretive information.”

You might not realize, but there is actually a difference between the two. Subtitles assume that the viewer can hear the audio. Whereas closed captioning assumes the viewer cannot. So as well as providing dialogue information, it will convey information like background noises, phones ringing and other auditory clues.

YouTube provides the opportunity for close captions on all your videos. Go to the creator studio, click edit video and then subtitles/CC to edit. You also have the option to upload your own subtitle files.

Rev.com is often cited as one of the best closed captioning softwares on the market. If you use transcription software then you can use that to load up your captions.

Audio Books

Are your books in audio yet? The audiobook market is booming.

And the audiobook market is still comparably young compared to print and digital. But for those who are either visually impaired and therefore listen to audio, or those that prefer audio anyway, you’re missing an entire market and section of your potential audience. If you don’t want to record and narrate your own audiobooks, consider searching for a narrator through places like Findaway Voices.

Digital Devices

Technology has advanced considerably in the last few years, and reading has become infinitely more accessible since the advent of the Kindle and other digital reading devices. These devices have the ability to produce high contrast reading displays, different colored backgrounds, font changes like using OpenDyslexic—a purpose created font—for those people with dyslexia that prefer it. If your books are only in print, then it’s time to turn them into digital ebooks.

Accessibility Issues for Indie Authors: A Final Word

If you’d like to read or download guidelines on creating accessible books, Dave Gunn has written a guide that was published by the Accessible Books Consortium, in conjunction with the International Authors Forum. To download click here.

 

About Jens Troeger: Jens is a software veteran with an MS and PhD in computer science, who’s been building software for over thirty years. He is also a passionate typophile and book lover. Jens started Bookalope several years ago out of his personal need for efficient and intelligent tools that help him design print books and digital books. What started out as a pet project has now grown into a powerful yet easy to use commercial product. When Jens isn’t glued to his laptop, he often travels to remote places to dive and photograph underwater. You can find Jens Troeger on Twitter.

 

Do More With WordToEPUB (W)

Do more with WordToEPUB opening slideIn our series of free weekly webinars December 9th saw a session focused on WordToEPUB.  Following on from earlier webinars, this event gave us a quick refresh, a summary of currently supported EPUB features and then delved into what is new and what we can expect in the future from this ground-breaking software.

This page contains:

Full Video of the Webinar

Speakers

  • Kirsi Yianne, Celia, guest host
  • Richard Orme, The DAISY Consortium
  • Joseph Polizzotto, UC Berkeley

Session Overview

Richard Orme reminded us of the benefits of WordToEPUB with a quick refresh at the beginning of the webinar. WordToEPUB is free to download and use.  If you can start with an accessible structured word document you will end up with a beautiful EPUB that can be used on any platform or reading app.

Supported EPUB Features

WordToEPUB currently supports many EPUB features and these include”

  • Navigation
  • Semantics
  • Accessibility: images and alt text, navigating tables, inline language markup, MathML, low vision friendly fonts

What’s New in Version 1.05

Version 1.05 released this month includes the following new features:

New Default Style Sheets

Available out of the box for new installations of WordToEPUB, new default style sheets improve the visual presentation of the EPUB. Including features such as justification options, superscript reference numbers, improved paragraph spacing and better leading the new style sheet option needs to be manually selected for versions of WordToEPUB before 1.05

Faster More Reliable Language Detection

If the user makes sure that the correct languages have been selected within their Word document then WordToEPUB is able to use the improved algorithms to detect language changes, improving the reading experience for readers using Read Aloud or screen readers.

New Options for Page Numbers

Print page tags and custom indicators are now supported, enabling quick and easy navigation to specific locations within the document based on their print page equivalent.

Optional Metadata Summary Page

Ensuring accurate metadata is embedded within EPUB files is recommended good practice, and WordToEPUB now offers the ability to generate a metadata summary page at the end of the EPUB  document to expose this useful information, including a summary of accessibility.

Edit with Sigil

WordToEPUB now offers the workflow option to automatically open the converted EPUB in the Sigil EPUB editor to make any adjustments to the document.

New Quality Assurance Wizard

Another workflow addition allows for the use of a QA wizard after conversion. This wizard is comprised of 4 steps:

  1. Validate the file with EPUBCheck
  2. Launch Ace by DAISY for automated accessibility testing
  3. Check the experience in a reading app – Thorium is a suggested option
  4. Manually check the file for anything further

New Option to Generate Clean HTML Version

This option has been added to the preferences dialog (“select other output formats”) and is often used when shorter articles or book segments need converting as they can be opened directly within a web browser. The underlying semantic level is excellent although it doesn’t have as many stylistic functions as an EPUB.

What’s Coming Soon

To finish the session Richard mentioned a few items which we can expect to appear in the not too distant future:

  • Improved style sheets with embedded font options
  • Expandable content in <details>
  • Support for Math Type expressions

Related Resources

Discover the other webinars we’re running!

The Art and Science of Describing Images Part Two (W)

Art and Science of Describing Images Part Two opening slideIn our series of free weekly webinars December 2nd saw a session focused on image description: part two in the series entitled, The Art and Science of Describing Images. This webinar focused on more complex images than Part One, with speakers Huw Alexander and Valerie Morrison digging deeper into how we approach alt text and long description.

This page contains:

Full Video of the Webinar

Speakers

  • Richard Orme, The DAISY Consortium—host and chair
  • Valerie Morrison—Center for Inclusive Design and Innovation at Georgia Institute of Technology
  • Huw Alexander—textBOX Digital

Session Overview

Huw Alexander opened this session giving us a brief resume of what the webinar will cover. The world has become driven by content especially in the digital space and, now more than ever, that content needs to be as accessible as possible. Over the last 10 years we have seen educational materials shift to a much more visual form of conveying information and society has followed suit. We need to be able to deliver this information so that it is accessible to everyone.

Valerie Morrison and Huw then took us through a series of complex image types, giving us an overview of how they tackle describing them and sharing with us their top tips for success. Valerie admitted that she still finds many types of images daunting, even with her years of experience but if you have the right approach you can break it down and keep it simple for the reader. Below are some of the main points for each image type which can be found in greater detail in the slide deck, together with some excellent examples.

Maps and Choropleths

Maps

  • Always begin with a general overview giving a description of what the map is about
  • If there’s an inset table this might be a good  place to start
  • Only describe items which are contextually important to the map
  • Lists are useful in describing maps
  • Don’t worry about colors (unless it’s a choropleth) or symbols which often don’t carry significance

Choropleths

These type of maps display quantitive values for distinct spatial regions using color. Consequently, they require a slightly different approach:

  • Reference the title, the structure, the text key which may point to colors to measure the data, the scale and the trend analysis
  • A political choropleth may also need dates, emphasis and context, places of interest, edge boundaries and a  scale ratio

Timelines

  • Create one general overview sentence
  • Describe the range of the timeline
  • List some of the details

Bar Charts

  • Begin with the title and what the x and y axis denote
  • Describe how the chart has been arranged and why. Sometimes bar charts are arranged to create a visual impact and this might require highlighting
  • Describe each bar in regular, predictable ways

Supply and Demand Curves

  • Begin again with the title and an x and y overview, remembering that this is just a graph!
  • Describe the slopes and where they intersect
  • Keep it simple. It’s easy to get lost in the “word salad” with this type of image

Complex Infographics

  • Overview sentence should contain information on the basic parts of the infographic, the timeline and the illustrations it contains
  • Work from the general to the specific, filling in the details as needed
  • Make sure your description references: the title, the structure of the graphic, the information contained within each section, descriptions of the relevant images only, numbered list elements
  • Do not describe decorative images

Tables

  • Sometimes the tables are arranged specifically for sighted readers and you should sort the information out into more of a table to help readers process the amount of data.
  • Complex STEM Infographics are very hard to parse and it’s much easier if you can convert them into tables with specific columns. An example of how making images available in multiple modalities can help reach more learners eg. a dyslexic reader would benefit from this specific approach.
  • Consider adding structural alt text to your tables. This gives the reader an head start in understanding how the table is organized and allows them to create a mental map before they process the information that it contains.

Before taking questions, Huw ended the session by reminding us:

You are trying to recreate the image and it’s impact for the reader. To do this you need to unravel the complexity it may involve and create a level playing field for all users.

Related Resources

Discover the other webinars we’re running!

FBF Event Report: The European Accessibility Act, A Chance for Publishers

Frankfurt Books Fair flagsWith the 2025 deadline for the implementation of the European Accessibility Act (EAA) approaching fast, experts from across publishing gathered at the virtual Frankfurt Book Fair under the subtitle All you need to know from international accessibility experts to present how the publishing sector can get ready and fully seize the opportunity the Act presents for all readers.

This report was kindly shared with us by the International Publishers Association and was prepared by Cristina Mussinelli and Elisa Molinari from the LIA Foundation.

The 2020  Frankfurt Book Fair, the most important event for the international publishing industry, went 100% digital for the first time ever. Nevertheless, the organizers were able to offer a rich professional program of events, seminars and conferences.

As such, Frankfurt Book Fair, IPA (International Publishers Association) and FEP (Federation of European Publishers) decided, in collaboration with Fondazione LIA (Libri Italiani Accessibili) to move the event on accessibility online. That event was convened by Aldus Up, the recently approved project funded under Creative Europe that is building on the work of Aldus, the European Fairs network.

This event: European Accessibility Act (EAA): A Chance for Publishers, was conceived as the first of a series of initiatives focused on accessibility, that the project will organize in the different EU book fairs in the forthcoming years under the coordination of Fondazione LIA. You can read more about the European Accessibility Act at the end of this report.

Overview

The seminar, chaired by Anne Bergman-Tahon, FEP Director, opened with remarks from Hugo Setzer, IPA President, and Peter Kraus vom Cleff, FEP President.

The seminar began with an introduction to the new legislation by Inmaculada Placencia-Porrero, Senior Expert Disability and Inclusion DG Employment Social Affairs and Equality European Commission. She presented the new Directive providing a general overview followed by the implications and the requirements for the publishing industry. Monica Halil Lövblad, Head of the World Intellectual Property Organisation’s Accessible Books Consortium further explained how this directive is inter-related with the Marrakech Treaty.

The Journey

The second part of the seminar aimed to take delegates on an accessibility journey, to better explain what problems visually impaired people face if a publication, a website or an app is not accessible and the benefits if they are accessible. Fondazione LIA provided a short video showing the experience of a visually impaired person in searching, accessing and reading a publication in these two different situations: not accessible and fully accessible.

The accessibility journey, starts with the production of ebooks following the Born Accessible principle, continues with the creation and distribution of that content to stores and online platforms accompanied by metadata describing the accessibility features.  Thanks to the possibility of buying or borrowing ebooks on accessible websites,  it is possible to complete the journey by making reading accessible to all.

Born Accessible

Cristina Mussinelli, Secretary General of Fondazione LIA, explained what makes a publication accessible and how to create Born Accessible content i.e. including accessibility from the very first steps within a workflow. She also provided information on the available international standard guidelines and the tools to check the compliance of ebooks with the requirements described. She highlighted the point that creating accessible digital publications means creating higher quality publications for any reader.

An Accessible Environment

Once the ebook is produced as accessible, it is important that it is also distributed in a fully accessible environment. Paolo Casarini, CTO and IT Director at Società editrice il Mulino, explained why and how they decided to acquire the knowledge to make PandoraCampus, their most important web platform providing students access to their publication, in an accessible format, with the support of Fondazione LIA. All the work they have done is based on international web standards, such as WCAG 2.1 (Web Content Accessibility Guidelines) and WAI-ARIA (Web Accessibility Initiative, Accessible Rich Internet Applications). They also made metadata available to end-users providing detailed information on the accessibility features of the publications and have published a statement describing all the work they have done to embrace accessibility.

Accessible Metadata

Luc Audrain, accessibility expert and former head of the accessibility project at Hachette Livre, France, stressed the importance of accessibility metadata options within ONIX and Schema.org. If used correctly, these can provide end-users with detailed information on the accessibility features of digital publications, such as presence of reading order, structural navigation, linked table of contents, alternative image descriptions, etc. This will become very important as one of the goals of the EAA Directive is to make accessible publications available in the marketplace. It will be fundamental for any end-user to know if an ebook responds to each need before acquiring it.

An Accessible Reading Experience

The last step of the journey is the reading experience. The European Accessibility Act requires both the reading devices and ereading apps to be accessible. Wendy Reid, Accessibility and Publishing Standards Lead at Rakuten Kobo, described the work being done in this field. She explained also that, as for the publications themselves, all the features that are required for accessibility, such as text or font adjustment or line spacing, make the reading experience better for everyone, irrespective of ability. The reference standards are the WCAG.

The Relevance of the Directive

The session closed with Anne Bergman interviewing Thomas Kahlisch, Representative of the European Blind Union and Director of the German Centre for Accessible Reading (dzb lesen) on the relevance of the Directive. He highlighted as a fundamental element the strong collaboration among the different stakeholders: publishers, the different actors of the publishing value chain, organizations representing print impaired persons and specialist organizations.

The concept of born accessible publications and of mainstreaming their distribution in the traditional channels has only emerged in recent years so many parts of the supply chain are not yet aware of the role they have to play in the accessible digital ecosystem, where if only one element in the chain fails, accessibility is lost and the end-user is penalized.  Accessibility should become a crucial element of the whole publishing supply chain’s strategy. Understanding users’ needs and acquiring the specific knowledge, through training and collaborating with those who have already embraced accessibility will be fundamental if the industry is to be ready by 2025.

The European Accessibility Act

The common goal presented at the seminar was to set the roadmap, create awareness and provide adequate knowledge to the publishing industry, in preparation of the entrance in force of the so called European Accessibility Act, the EU Directive 2019/882 of the European Parliament and of the Council of 17 April 2019 on the accessibility requirements for products and services.

The Directive will apply to many products and services, such as consumer general purpose computer hardware systems (personal computers, notebooks, smartphone and tablets) and operating systems for those hardware systems, self-service terminals (payment or ticketing terminals), consumer banking services, electronic communication services, payment services, services to access audiovisual media services. It also includes all ebooks, dedicated reading software, ereading devices and ecommerce placed in the EU market from June 28, 2025 by European and international business operators. Any publisher selling ebooks in Europe and all the actors of the epublishing supply chain will then need to respect the accessibility requirements set by this new legislation.

Just as ebooks and software ereading solutions are considered parts of a service,  the concept of service provider includes publishers and all the other economic operators involved in content distribution:

  • distributors and online retailers, ecommerce websites and mobile apps, online platforms;
  • software ereading solutions;
  • DRM solutions;
  • metadata managing systems.

The Directive in fact requires that all these organizations make content available to users through accessible services so that any user can carry out the entire process independently.

The goal here is to offer everyone the same opportunities to read and be informed, without distinction.

To break down current barriers it is necessary that a person with a visual disability can independently carry out all the steps necessary to select, buy and read. The seminar offered a chance to better understand the role that every member of the ebook value chain has to play in order to be compliant and to build a fully accessible epublishing ecosystem.

Organizers of the seminar have posted a video of the session which can be viewed at:

https://www.buchmesse.de/en/timetable/session/fep-ipa-fbm-european-accessibility-act-eaa-chance-publishing

Other Resources

Inspiring Words from Industry Leaders: Interview with Pedro Milliet, Fênix Editorial

Pedro Milliet, head shotInclusive Publishing is continuing with its popular series of interviews with industry leaders, focusing on their approach to accessibility. Pedro Milliet, Director of Accessibility Development at Fênix Editorial has worked tirelessly for many years to improve the accessibility of published content for all readers.

It is very important to listen to people who read your books and who use accessibility features. Understanding their experience and listening to first hand analysis helps a lot to establish quality goals and create new solutions or improve current ones.

We are very proud to welcome Fênix Editorial to our Inclusive Publishing Partner program,

Why is inclusive publishing important to you and/or your organization? 

For the past 15 years I have been dedicated to accessibility. Until 2017 this was linked to the institutional field, working, together with Eduardo Perez, in the development of tools and processes for the production and reading of accessible digital books: first in DAISY format and then in EPUB 3. My personal connection with inclusive publications comes from before, when in the 90’s I had an exceptional blind musician as a partner. Since then, the issue of accessibility to information, knowledge, culture and art has become a challenge and a motive. I participated in the DAISY Consortium Council for 7 years, and in the development of public policies for accessible textbooks in Brazil.

In 2018 I migrated from the institutional field to an editorial technology company. This year, I’ve joined two old friends and excellent professionals, Paulo Henrique Santos Pedro and Maurício Barreto, in Fênix Editorial. For the three of us, inclusive publishing, in addition to being a citizenship right provided for within the Brazilian Inclusion Law, is a strategy of universal access to our publications. It is an ethical and political commitment, and a market action.

Do you have a top tip for others new to accessibility?

It is very important to listen to people who read your books and who use accessibility features. Understanding their experience and listening to first hand analysis helps a lot to establish quality goals and create new solutions or improve current ones.

What you wish you knew about accessibility 5 or 10 years ago?

Knowledge about the extensive global collaborative community network, dedicated to the development and dissemination of Inclusive Publishing, is always very handy.

What do you think will be the biggest game changer for inclusive publishing in the next few years?

Natural Language AI assistants, AI driven Image description, Expressive 3D Avatars for Sign Language real time translation, and the adoption of the latest full HTML and Web specs are all going to impact accessibility within publishing. The advancement of local and international public policies, such as the European Accessibility Act, the Marrakesh Treaty and the Inclusion Law in Brazil, will also be important incentives for the inclusive publishing evolution.

For those still on the fence, why should they consider accessibility?

There are a number of reasons: accessibility brings new ways of facing publishing challenges, it transforms in-house processes and it improves product quality. Accessibility also expands your market reach and universalizes your clients’ base.

How have good inclusive publishing practices influenced the majority of your readers?

Good, accessible content improves the readability for all our readers. It allows them to listen when they cannot see the text, or to read on any device or platform. But this happens not only on the product side, it also affects the development of reading apps, optimizing its usability and improving overall quality for readers.

Why should companies consider publishing a policy on Inclusive Publishing?

An inclusive publishing policy helps users to identify companies that are committed to high accessibility standards, and this, in turn, helps companies identify customers. It is also important internally, to inspire co-workers and partner companies.

Can you sum up your attitude towards inclusive publishing in one sentence

Universalizing the access to our content, using inclusive publishing, improves our business and our lives.

Do you have any final thoughts on accessibility or inclusive publishing practices you would like to share?

I encourage everyone involved in the publishing industry to adopt accessibility as a primary tool. I am sure it will bring new opportunities and transform your product. New challenges arise all time, and accessibility is always at the edge for new solutions to read, listen, touch and perceive.

2020 DAISY Award for Accessibility in Publishing 

After reviewing many incredible activities taking place around the world which are working to advance the accessibility of publications, we are pleased to announce the recipient of the 2020 DAISY Consortium Award for Accessibility in Publishing is The Department of Canadian Heritage.

In 2019, Canadian Heritage announced an unprecedented initiative to encourage the Canadian book industry to integrate accessible publishing features into the production and distribution of digital books (ebooks and audio books). The program will support the production and distribution of accessible digital publications that can be used by everyone, including readers living with print disabilities. The initiative is supported by a funding program of CA$22.8M over 5 years. Canadian Heritage was recognized with this award for leading the way globally with this activity which will not only benefit readers in Canada, but also people reading Canadian publications around the world.

Richard Orme from DAISY said

We are delighted to award Canadian Heritage the 2020 DAISY Award for Accessibility in Publishing to celebrate this ground-breaking initiative which provides a shining example of how government agencies can promote and support publishing accessibility for people with print disabilities

Congratulations to the Department of Canadian Heritage and the partner agencies implementing this wonderful enterprise.

Our thanks to Digital Book World who support the DAISY Award for Accessibility in Publishing.

Kogan Page Wins IPG Award for their Accessible Ebook Program

The Independent Publishers Guild held its annual awards ceremony this week and we are delighted to announce that Kogan Page won the IPG Digital Publishing Award for its accessible ebook program. Kogan Page’s tireless efforts…

opens up textbooks to visually impaired students. Having reengineered its workflows, consulted widely and refined interactive features, the program has been warmly received by those campaigning for better accessibility in publishing—and future-proofed the business’ tech as well.

Recognition for this important work in this field is well-deserved and our congratulations go to all at Kogan Page who contribute to the greater accessibility of digital content. Judges said:

This is important work… Kogan Page’s commitment to accessibility is to be applauded.

Details of this and other awards can be found at the IPG Awards page.

Inspiring Words from Industry Leaders: Interview with Erin Lucas, RedShelf

head shot of erin lucasInclusive Publishing is continuing with its popular series of interviews with industry leaders, focusing on their approach to accessibility. Erin Lucas is Senior Director of Accessibility at RedShelf and her passion for accessible publishing is contagious! RedShelf are working tirelessly to improve the reading experience for all their readers and we are very proud that they are Inclusive Publishing Partners.

Providing born-accessible digital textbooks is a crucial part of a campus support ecosystem to empower ALL students and can provide peace of mind to accessibility office personnel and faculty.

Why is inclusive publishing important to you and/or your organization at this moment in time?

It’s never been more important to ensure students have access to accessible course materials. As many schools continue to limit on-campus learning this fall, the most vulnerable students are in danger of slipping through the cracks. Those who rely on the in-person support of the accessibility office are at even higher risk. Providing born-accessible digital textbooks is a crucial part of a campus support ecosystem to empower ALL students and can provide peace of mind to accessibility office personnel and faculty.

Do you have a top tip for others new to accessibility?

Accessibility is a journey, not a destination – expand your horizons and get connected to other accessibility champions! Look for MeetUps, Facebook Groups and LinkedIn posts to keep learning and connecting. I know from experience that it can be challenging to feel like you’re the only person in an organization who cares about accessibility, but the passion that the a11y community has for the important work we are doing is contagious! Become your organization’s a11y evangelist by sharing your experiences and knowledge with others and I guarantee you’ll find others who care as much as you do.

What you wish you knew about accessibility 10 years ago?

Having worked in the government IT sector for so long before coming to RedShelf, it was always a part of my job – but 10 years ago I had no idea that accessibility would be my full-time job someday. I probably would have connected with more folks outside of the government sector, to better understand how far behind some industries were with accessibility.  

What do you think will be the biggest game changer for inclusive publishing in the next few years?

It’s encouraging that so many publishers recognize the many benefits of EPUB and, thanks to this shift, we have seen an incredible change in the inclusivity of our catalog from only 40% EPUB to 75% EPUB in just three years! But, I think the true game changer will be campus stakeholders embracing EPUB format. Adoption of PDF still outpaces EPUB by a large margin and accessible course materials often isn’t top of mind for faculty. Bookstore managers may not know how to encourage accessible adoptions with those faculty members. In addition, many accessibility offices don’t have the bandwidth to learn how to handle EPUB, or have legacy assistive technology that only ingests PDF. But, if nothing else, the accessibility community is tenacious and I’m confident that by continuing to work together – on and off campus – we can affect change. 

For those still on the fence, why should they consider accessibility, bearing in mind the possible “new normal” for students in September?

I would reiterate the answer to question #1 – not considering accessibility places students at additional risk. Accessibility and usability go hand in hand, so by keeping accessibility top of mind, you help ALL students

How have good inclusive publishing practices influenced the majority of your customers?

It’s been especially influential on campuses where the accessibility office is part of the process of ensuring inclusive adoptions. They can be the voice for all students, helping faculty understand how time consuming accommodations can be and how EPUB can often eliminate the need for an accommodation. But it’s not just about the students who need additional support. The current generation of learners has always been digital and learns in a completely different way than previous generations. They also expect their technology to work in very specific ways, and only inclusive materials can support those expectations. 

Can you sum up your attitude towards inclusive publishing in one sentence.

Inclusive publishing is the key to success for EVERY student’s digital educational experience.

Do you have any final thoughts on accessibility or inclusive publishing practices you would like to share?

A huge thank you to all of our publishing, campus and accessibility industry partners for being so willing to share their knowledge and work with me and my colleagues at RedShelf. Together, we can ensure an accessible future for more generations to come!

Back to School….Are We Ready?

graphic containing back to school items including screens and tabletsWith countries issuing plans and advice for the long-awaited return to school in September, we thought it would be useful to pause and consider how the accessibility of digital learning materials remains as important as ever. Some element of online learning seems inevitable in the “new normal” and it’s amazing how many educational content providers have adapted and reinvented their own workflows and content to suit these new environments.

It’s not been easy. Change to workflows to accommodate staff working from home is an enormous step but combined with adapting content to allow for greater access is an even greater challenge. For some publishers this second hurdle was not a problem…already producing born accessible EPUB 3 and giving students the best online experience as a result. But for those just dipping their toes into digital publishing, this will have been a fast learning curve and one that requires the collaboration of all supply chain partners. It takes a village.

The publishing supply chain around the world  reacted very quickly to support homeschooling parents and teachers delivering online learning resources,  making digital content available to all readers as much as they could. Platform providers set up schemes to ensure students could access, free of charge, the materials they needed and in most cases, these materials come with a high degree of accessibility. Our Inclusive Publishing Partners, Red Shelf and Vital Source are fine examples of this and their good work was highlighted in one of our early webinars, dedicated to considering access for students during a global pandemic.

But where do you start if you are hoping to make a difference in September but this is new and daunting for you and your team? There are some quick wins and some more challenging areas but the most important thing is that you take the plunge. None of it is quite as difficult as you might think and there is plenty of help and guidance on hand if you know where to look.

Quick Wins

  • Prepare a company commitment to accessibility and publish this on your website. This doesn’t have to say that everything you publish is 100% accessible but rather that your mission includes making your content as accessible as you can and that your work and focus is centered on user access and requirements.
  • Assess your digital content.  How complex is the content that you are producing? Focus on the monochrome simple layout documents to start with as these can ease you into the path of accessible publishing.
  • Consider EPUB – EPUB is the most widely used format within the publishing industry and offers the greatest opportunity for accessibility. EPUB 3.2, the latest version, is where you want to focus your attentions and you should instruct your developers (whether in-house or 3rd party) to take advantage of all the accessibility features it offers.
  • Use Ace by DAISY – Ace by DAISY is a free accessibility checking tool for EPUB content and you can use this on your desktop for one off documents or build it into your production workflow. The resulting report will help you to focus on what areas need attention.
  • Use the metadata! If you are confident that your content has passed Ace, then you should use the metadata options available in schema.org (for your EPUB file) and Onix for Books (for your retailer feed) and let your customers know that a particular title might indeed be suitable for them. Shout about your good work and your sales will increase accordingly.

All of these things can be put in place with relatively little aggravation. For some, your developers will already have fully embraced the EPUB 3 format so it might just be a question of making sure that they are using it to it’s full capability. Wherever you are in the process, you can embrace some of this in time for September….anything you are able to install is better than doing nothing.

And Then What?

Once you’ve got started with the simpler content you will want to think about more complex documents that might include rich and interactive material. How do we make this accessible to readers with a print disability? It is a challenge, indeed, but much of the hard work has been done for you and it’s simply a question of deciding what methods work for you. This can depend on the size of your organization, whether you outsource any areas of your workflows and what the subject matter is of the content. All of these elements coincide to produce a unique environment and you will want to take time to consider what works best.

We have heaps of guidance to help you make these choices.

Why Exactly Do You Need to do this Now?

Accessibility has always been important and the business case for it has been proven in the past so why is it particularly important right now? Well, access is a vital issue for everyone, whether fully-abled or disabled and it is understood that an EPUB with all the accessibility features enabled provides a richer and more satisfying experience for everyone. We should be affording students the best online learning experience that we can offer them and an accessible EPUB file does that.

But it is worth noting that it is also possible to remediate files so that they can be made accessible after the fact, but imagine the time and potential cost of this when you could just build everything from the start? Your files can be born accessible so that you are offering all students the same material, in the same format, at the same time and for the same cost as everyone else. This is what true accessibility looks like and we should be doing our level best to make this happen for September. Education challenges are going to be great but let’s make the “new normal” an accessible one.

Commit to making your content as accessible as you can and you are part of the solution for September. It’s simple!

Resources

  • Our Introduction to Inclusive Publishing is a great place to understand the benefits of accessible content. Take a look at the rest of the publisher resources within this area of our website to further your understanding.
  • Our developer area will give you some idea of what is required of you technically—it’s not as hard as you think!
  • There is plenty of guidance highlighted in both these areas of our website so that you can start to put some of your understanding into practice.
  • Register for our Weekly Webinar series put together is in response to multiple challenges faced by conferences around the world, as well as feedback from the wider DAISY community expressing interest in online training resources.

Publishers have stepped up to the challenge in a big way and the International Publishers Association has gathered together details of resources available in various countries to assist during this time. This list of IPA resources brings together the good work being done around the globe to provide as much information as possible.

Hugo Setzer, IPA President said:

Self-isolation around the world has seen a boom in reading. Books and reading are the ideal way of escaping our four walls but also to understand what is happening around us, how to overcome this and how to make our lives better in the future. We will need books and we will need each other. The International Publishers Association will play its role to support our international colleagues, our authors and readers, our researchers, our teachers and pupils, to overcome this crisis.

WordToEPUB Extended Tutorial (W)

WordToEPUB opening slideIn our series of free weekly webinars July 29th saw a detailed session focused on our new groundbreaking tool, WordToEPUB, following on from the introductory webinar on this topic held earlier in the series.

This page contains:

Full Video of the Webinar

Speakers

  • Dara Ryder—host and chair
  • Richard Orme, The DAISY Consortium
  • Joseph Polizzotto, U.C. Berkeley
  • Nancy Zhang, Provincial Resource Center for the Visually Impaired, British Columbia

Session Overview

Richard Orme introduced the themes of webinar, opening with an overview of the basics for anyone new to the WordToEPUB tool. WordToEPUB is free to use and can create EPUBs from accessible Word documents for any platform and reading app.

A point and shoot demo of an academic paper showed us just how straightforward the method of creating accessible EPUB can be using this tool which is available in multiple languages. The originating word document does have to be accessible in the first place. By clicking on the WordToEPUB button in the ribbon, a dialogue starts within which you can modify the file name and its location. You can also convert by right clicking on your document or you can run the tool from the desktop….easy and straightforward to create an accessible EPUB document.

There are many advanced features available in WordToEPUB and the rest of this webinar looked at these in some detail:

  • Accessibility checker and Headings report
  • Metadata and Word properties
  • Cover images
  • Languages​ (with a demo using the Thorium reader)
  • Table of Contents
  • Splitting level
  • Stylesheets
  • Pagination

Our presenters spoke about these from their unique perspectives giving us examples of use cases and practical insights into how WordToEPUB has been a game changer already. With default conversion options available within the preferences menu, there is much opportunity for this tool to create bespoke documents that work for your particular environment. The Q & A session was lively and worth catching up on! Feedback opportunities and release updates are available.

Related Resources

Discover the other webinars we’re running!