An Accessible EPUB Straight Out Of Word, You Say?
Is that even possible? Yes! With the simple, but powerful tool WordToEPUB, you can create EPUB publications directly from Word. Marianne Gulstad explains how straightforward this process can be.
First you style your text with Word’s Styles, and run the Word Accessibility Checker tool, add a cover and basic metadata, then choose OK and … HELLO Accessible EPUB publication! Follow up with the usual checkers, EPUBCheck and Ace, and do some visual checking with your favorite reading systems to see that everything is working as expected. That’s it!
WordToEPUB creates accessible ebooks
WordToEPUB is free, but you will need MS Word (Win) to run.
Pros at the Input Stage
Authors may already be familiar with MS Word for text editing (low learning curve). Word can be included in workflows with Apple Pages, Google Docs or LibreOffice (improving their code), or used with InDesign in a template flow to output print books and ebooks. If the text is formatted early in the process (e.g. in Word) with accessibility in mind, it will result in time saved at the design stage later on in the production workflow.
Resulting in High Quality Ebook Files at the Output Stage
The final output is an EPUB 3 reflowable file which can be read in all apps and on all platforms. The text can be adjusted to the needs of the users, like changing the font and text size, layout and colors. And the best of it all; the ebook will comply with future accessibility requirements. Screen readers and assistive technologies will be able to read the text out loud. How about that!
WordToEPUB is for new and advanced ebook designers
Mark Up Requirements
You must mark up all text correctly in order for the ebook to become accessible. Luckily, there’s lots of guidance for free (thanks to the DAISY Consortium!) so you can start right now.
Learn how to make accessible EPUB publications with WordToEPUB:
- DAISY: Guides to WordToEPUB – do not skip reading how to structure your document, as this is what you must do in order for your final ebook to become accessible, ok?
- YouTube (videos): Word Document Accessibility 101 (Part 1) + Word Document Accessibility (Part 2) + Do more with WordToEPUB
- DAISY Learning (step by step guide)
- Inclusive Publishing In Practice (IPIP) – free learning platform thanks to BrailleNet (France), Dedicon (The Netherlands) and Johannes Kepler Universität Linz (Austria) and EU)
- Download & installation
- System requirements: MS Windows version 7, 8 og 10, Word 2010 or newer (in the future they may provide versions for macOS, mobile and in the cloud)
This article was written by Marianne Gulstad. Marianne is the EPUB QA Officer at Publizon A/S, a key distributor of digital publications in Denmark.